This policy advises you how BellaVelo Cycling Club (the “Club”) will handle, or intends to handle your personal information.
If you are aged 18 or under, please obtain your parent or guardian's consent before you provide any personal information to us. BellaVelo is committed to protecting and respecting your privacy and complying with the principles of applicable data protection laws. This notice sets out how any personal data we collection from or about you will be handled by us. Please read it carefully to understand our practices regarding your personal data.
Bellavelo operates the following website: www.bellavelo.cc.
The Club holds information provided at the time of registering to use our websites, becoming a member of the Club, posting material, booking onto rides, entering, attending and volunteering at events. This includes:
What is personal information?
Personal information is information which can be used to identify an individual. This includes, but is not limited to: first and last names, home address, email address, date of birth, gender, contact telephone number(s), payment details or instructions, medical information/details of any allergies, in case of emergency contact details.
How we use (process) your personal information
BV may collect and process the following data about you where applicable:
When and how we share information with others
We will share information about you with some of our suppliers who process data on our behalf to help us to provide services to you. We may also share your personal data with third parties that we work with where it is lawful for us to do so.
Categories of organisation and purpose
Security of your information
BellaVelo will take all steps reasonably necessary including policies, procedures and security features to ensure that your data is treated securely and protected from unauthorised and unlawful access and/or use, and in accordance with this notice. Unfortunately, the transmission of information via the internet is not completely secure and, although we will do our best to protect your personal data transmitted to us via the internet, we cannot guarantee the security of your data transmitted to our website from your device. Any transmission is at your own risk.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of the website, you are responsible for keeping this password confidential. We ask you not to share such a password with anyone.
Where any payments are being collected on our behalf, we require our payment providers to be compliant with the Payment Card Industry’s Data Security standards (PCI-DSS).
Data storage and retention
We will hold information about you in our data systems only for as long as we need it for the purpose for which we collected it. In particular:
Your rights
Data protection laws grant you, as a Data Subject, certain ‘information rights’, which are summarised below:
Transfer of data outside the European Economic Area (the EEA)
We do not envisage transferring any information about or relating to individuals to anyone who is located outside of the UK and European Economic Area. However, on some occasions, the information we collect may be transferred to organisations who may store and use such data at premises in other countries. Where we allow an organisation to process your personal information outside of the UK and European Economic Area, we will ensure that we create and maintain appropriate safeguards with those organisations so that your personal information is subject to the same standards and
protections as when we are processing your personal information inside the UK and European Economic Area.
The company which runs our website, Squareup International Ltd. via Weebly, is based in the UK. Our website is hosted by Weebly, Inc. (“Weebly”). Weebly provides us with the online e-commerce platform that allows us to provide the Service to you. Your information, including Personal Information, may be stored through Weebly’s servers. By using the Service, you consent to Weebly’s collection, disclosure, storage, and use of your Personal Information in accordance with Weebly’s privacy policy available at https://www.weebly.com/privacy.
We use StackTeamApp, a platform that allows teams and social groups to improve communication by creating their own customizable smartphone app with a dynamically updating website, making life easier for volunteers via simplified communication to all members. https://www.teamapp.com . If you wish to make an inquiry regarding any personal information relating to you which may be in their possession, contact:
The Privacy Officer
Team Mates Pty Ltd
ACN 159 770 537
370 Darebin Rd
Thornbury VIC 3071
AUSTRALIA
or [email protected]
Changes to our Privacy Policy
We will notify you of any changes which we make to this Privacy Policy.
If you wish to contact us about your personal data or exercise any of the rights described above please contact have any questions about this Privacy Policy, please contact the Committee at [email protected].
This policy was last updated on 8th March 1st January 2022.
If you are aged 18 or under, please obtain your parent or guardian's consent before you provide any personal information to us. BellaVelo is committed to protecting and respecting your privacy and complying with the principles of applicable data protection laws. This notice sets out how any personal data we collection from or about you will be handled by us. Please read it carefully to understand our practices regarding your personal data.
Bellavelo operates the following website: www.bellavelo.cc.
The Club holds information provided at the time of registering to use our websites, becoming a member of the Club, posting material, booking onto rides, entering, attending and volunteering at events. This includes:
- Information from our social medial accounts but only where you have given us permission to use it, for example, pictures, video you share on sites such as Facebook and Instagram.
- We may also ask you for information when you report a problem, make a complaint or share a concern and, if you contact us, we may keep a record of that correspondence.
- Information about emails and other communications we have sent to you and your interaction with them.
- Information from third parties where there is a clear lawful basis for sharing your information (for example because you have consented to them sharing your personal data with BV).
- Details of when you digitally interact with BV via our websites and the resources your access which may include the use of cookies:
- Cookies are simple ’text files’ which you can read using the Notebook program on your own PC. Typically, they contain two pieces of information: a site name and unique user ID.
- When you visit a site that uses cookies for the first time, a cookie is downloaded onto your PC. The next time you visit that (or partner) site, your PC checks to see if it has a cookie that is relevant (that is, one containing the site name). The site then ’knows’ that you have been there before, and in some cases, tailors content to take account of that fact. For instance, it can be helpful to vary content according to whether this is your first ever visit to a site – or your 71st. We use cookies to identify members interacting with our website.
What is personal information?
Personal information is information which can be used to identify an individual. This includes, but is not limited to: first and last names, home address, email address, date of birth, gender, contact telephone number(s), payment details or instructions, medical information/details of any allergies, in case of emergency contact details.
How we use (process) your personal information
BV may collect and process the following data about you where applicable:
- Information about you that you provide by filling in forms while registering for activities and making purchases (such as membership or event entry) on our websites;
- Information about you that you provide when completing optional surveys;
- Information about you provided through general correspondence with the club;
- Information about you in order to service your membership and manage events (including where applicable in order to meet our health and safety and incident management obligations, and to safeguard other members);
- Information that you provide as well as information that we have collected about you to investigate any complaints or concerns reported by you or others.
- Ensure that content from our websites is presented in the most effective manner.
- Authenticate you when you register to assist in the smooth management and administration of the Club and event management;.
- Assist in the promotion and reporting of rides or events organised by the Club e.g. photographs of members participating in our away days, attending our socials or attending training camps.
- Keep you updated with regard to the any changes in the identity of the supplier of Club kit, or the design of the kit.
- Monitor who has bought Club kit or made other purchases through the Club shop on the website.
- Monitor the Club’s membership levels.
- Monitor attendance levels at the Club events e.g. socials, first aid courses.
- Record who has volunteered at rides and events.
- Ensure that membership fees are paid.
- Ensure we recognise the achievements of our members by keeping a record of those performances (e.g. Club records, award winners, or cycling trips abroad);.
- Send monthly membership updates to the members (unless you have chosen to unsubscribe from the update).
- Comply with national and regional sports bodies’ (e.g., British Cycling, CTT, Audax UK, Surrey League) registration and membership requirements.
- Carry out our obligations arising from any contracts entered into between you and StackTeamApp .
- Provide you with information, products or services that you request or which we feel may interest you, where we are legally entitled to do so.
- Enable people to join events, rides, clubs and groups and communicate with each other via the StackTeamApp system as part of that activity.
- Notify you about changes to our service.
- Have your consent to do so;.
- Need the personal data to perform a contract with you;.
- Need to process your personal information for our legitimate interests and only where our legitimate interests are not overridden by your data protection interests or fundamental rights and freedoms;.
- Have a legal obligation to collect personal information from you.
- Need the personal information protect your vital interests or those of another person.
When and how we share information with others
We will share information about you with some of our suppliers who process data on our behalf to help us to provide services to you. We may also share your personal data with third parties that we work with where it is lawful for us to do so.
Categories of organisation and purpose
- Club’s website and StackTeamApp.
- Social media companies (e.g. Facebook) - to provide you with relevant social media posts.
- Insurers and legal advisors – to advise and effectively manage any legal and insurance claims.
- Government agencies – where we have a legal basis for doing so (including for compliance with Covid-related laws and guidance such as NHS Test and Trace).
- Where it is necessary to disclose such information to organisations such as British Cycling to enable them to administer races, league affiliation or membership.
- As part of our ride captain training program with British Cycling information relating to age and ethnicity is collected at each ride as part of the attendance register and this information is provided to British Cycling.
- Where the Club has a legal obligation to disclose the information (such as responding to a court order), to protect the Club’s legal rights or to prevent fraud.
Security of your information
BellaVelo will take all steps reasonably necessary including policies, procedures and security features to ensure that your data is treated securely and protected from unauthorised and unlawful access and/or use, and in accordance with this notice. Unfortunately, the transmission of information via the internet is not completely secure and, although we will do our best to protect your personal data transmitted to us via the internet, we cannot guarantee the security of your data transmitted to our website from your device. Any transmission is at your own risk.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of the website, you are responsible for keeping this password confidential. We ask you not to share such a password with anyone.
Where any payments are being collected on our behalf, we require our payment providers to be compliant with the Payment Card Industry’s Data Security standards (PCI-DSS).
Data storage and retention
We will hold information about you in our data systems only for as long as we need it for the purpose for which we collected it. In particular:
- Personal data linked to the processing of insurance claims, subject access requests, disputes, safeguarding investigations, disciplinary or police matters, and British Cycling governance will only be kept for as long as it necessary for those purposes, as each is applicable.
- We will only hold information about you for as long as we need it for the purpose for which it was collected. For example, if personal information is collected for the purpose of organising a ride, that information will be deleted within a reasonable period of time after the ride, except where that information is used for the reasons set out above.
- As long as you remain a member of the Club or use the website, we will retain and process information about you. If you leave the Club, we will delete all information about you within a reasonable period after you cease to be a member of the Club, subject to us retaining information to maintain records about our members' achievements (as explained above) and any legal obligations on the Club to retain the information.
Your rights
Data protection laws grant you, as a Data Subject, certain ‘information rights’, which are summarised below:
- Right of access - You have the right to obtain a copy of information we hold about you.
- Right of rectification or erasure - If you feel that any data that we hold about you is inaccurate, you have the right to ask us to correct or rectify it. You also have a right to ask us to erase information about you where you can demonstrate that the data we hold is no longer needed by us, or if you withdraw the consent upon which our processing is based, or if you feel that we are unlawfully processing your data. Please note that we may be entitled to retain your personal data despite your request, for example if we are under a separate legal obligation to retain it.
- Your right of rectification and erasure extends to anyone we have disclosed your personal information to and we will take all reasonable steps to inform those with whom we have shared their data about your request for erasure.
- Right to restriction of processing - You have a right to request that we refrain from processing your data where you contest its accuracy, or the processing is unlawful and you have opposed its erasure, or where we do not need to hold your data any longer but you need us to in order to establish, exercise or defend any legal claims, or we are in dispute about the legality of our processing your personal data.
- Right to Portability - You have a right to receive any personal data that you have provided to us in order to transfer it onto another data controller where the processing is based on consent and is carried out by automated means. This is called a data portability request.
- Right to Object - You have a right to object to our processing your personal data where the basis of the processing is our legitimate interests including but not limited to direct marketing and profiling.
- Right to Withdraw Consent - You have the right to withdraw your consent for the processing of your personal data where the processing is based on consent.
- Right of Complaint - You also have the right to lodge a complaint about any aspect of how we are handling your data with the ICO, who can be contacted at www.ico.org.uk.
- Right to Opt-out of Marketing Communications - You have the right to opt-out of marketing
Transfer of data outside the European Economic Area (the EEA)
We do not envisage transferring any information about or relating to individuals to anyone who is located outside of the UK and European Economic Area. However, on some occasions, the information we collect may be transferred to organisations who may store and use such data at premises in other countries. Where we allow an organisation to process your personal information outside of the UK and European Economic Area, we will ensure that we create and maintain appropriate safeguards with those organisations so that your personal information is subject to the same standards and
protections as when we are processing your personal information inside the UK and European Economic Area.
The company which runs our website, Squareup International Ltd. via Weebly, is based in the UK. Our website is hosted by Weebly, Inc. (“Weebly”). Weebly provides us with the online e-commerce platform that allows us to provide the Service to you. Your information, including Personal Information, may be stored through Weebly’s servers. By using the Service, you consent to Weebly’s collection, disclosure, storage, and use of your Personal Information in accordance with Weebly’s privacy policy available at https://www.weebly.com/privacy.
We use StackTeamApp, a platform that allows teams and social groups to improve communication by creating their own customizable smartphone app with a dynamically updating website, making life easier for volunteers via simplified communication to all members. https://www.teamapp.com . If you wish to make an inquiry regarding any personal information relating to you which may be in their possession, contact:
The Privacy Officer
Team Mates Pty Ltd
ACN 159 770 537
370 Darebin Rd
Thornbury VIC 3071
AUSTRALIA
or [email protected]
Changes to our Privacy Policy
We will notify you of any changes which we make to this Privacy Policy.
If you wish to contact us about your personal data or exercise any of the rights described above please contact have any questions about this Privacy Policy, please contact the Committee at [email protected].
This policy was last updated on 8th March 1st January 2022.